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Term tasks and Payment dates to 28 March 2025

Autumn term 2023
Term tasksDate of issuePayment option 1Payment option 2
Final amendment

20 February to 22 February 2024

19 April 2024 19 April 2024
Spring term 2024
Term tasksDate of issuePayment option 1Payment option 2
Interim Forecast

20 November to

24 November 2023

 
19 January 2024  19 January 2024

16 February 2024

15 March 2024

Actual

15 January to

19 January 2024

15 March 2024  19 April 2024 
Amendment

10 April to 

16 April 2024

17 May 2024 17 May 2024
Final amendment

20 May to 

22 May 2024

21 June 2024 21 June 2024
Summer term 2024
Term tasksDate of issuePayment option 1Payment option 2
Interim Forecast

11 March to 

20 March 2024

19 April 2024

19 April 2024

17 May 2024

21 June 2024

Actual

10 June to 

14 June 2024

19 July 2024

50%: 19 July 2024

50%: 16 Aug 2024

Amendment

9 September to

13 September 2024

18 October 2024 18 October 2024
Final amendment

21 October to

23 October 2024

20 December 2024 20 December 2024
Autumn term 2024
Term tasksDate of issuePayment option 1Payment option 2
Interim Forecast   

8 July to 16 August 2024

20 September 2024

20 September 2024

18 October 2024

15 November 2024

Actual

7 October to

11 October 2024 

15 November 2024 20 December 2024
Amendment

11 December to

17 December 2024 

17 January 2025 17 January 2025
Final amendment

3 March to

5 March 2025

18 April 2025 18 April 2025
Spring term 2025
Term tasksDate of issuePayment option 1Payment option 2
Interim Forecast

25 November to

29 November 2024

 
17 January 2025 

17 January 2025

21 February 2025

21 March 2025

Actual

13 January to

17 January 2025 

21 March 2025 18 April 2025
Summer term 2025
Term tasksDate of issuePayment option 1Payment option 2
Interim Forecast 

24 March to

28 March 2025

 
 18 April 2025

18 April 2025

16 May 2025

20 June 2025

The above are proposed task and payment dates and are subject to change, dependent on external factors that are outside of the Local Authority's control. 

Payment Options

Payment Option 1:  Following completion of Interim Forecast Task, payment is calculated as 75% of the total claim and payment is made in one lump sum at the start of the term.  The balancing payment for the term is payable on completion of the Actual Task.  

Payment Option 2 (monthly payments): Following completion of Interim Forecast Task, payment is calculated as 75% of the total claim and payment is made by three monthly instalments.  The balancing payment for the term is payable on completion of the Actual Task.  Monthly payment dates are scheduled to be paid the week ending the third Friday of each month. 

Amendment tasks 

The first amendment task is issued to all Providers.   Please see schedule above.

The final amendment task is available following the production of the term's final funding statement (linked to the first amendment task).  Should Providers require a final amendment task, they must email their request to eefportal@staffordshire.gov.uk, quoting their Provider ID.

It is the Authority’s intention to close the term after the Final Amendment. However, any Provider requesting any further amendments to their claim will be subject to the funding panel approval.

Funding Periods are paid as follows:

  • Spring term (1 January to 31 March) - '38 week' offer 11 Weeks / 'Stretch' offer 12 Weeks.
  • Summer term (1 April to 31 August) - '38 week' offer 13 Weeks / 'Stretch' offer 20 Weeks.
  • Autumn term (1 September to 31 December) - '38 week' offer 14 Weeks / 'Stretch' offer 16 Weeks.

Funded offers:

  • The standard offer is calculated over 38 weeks with the maximum of 30 hours per week that can be claimed (i.e., up to 15 hours universal and 15 hours extended). 
  • The stretch offer is calculated over 48 weeks with the maximum of 23.75 hours per week that can be claimed (i.e., up to 11.88 hours Universal and 11.87 hours Extended).

Childcare settings can determine their own funded weeks within the periods shown above, subject to the maximum allowable weeks per term.  However, Providers must take into consideration of the child's start date if the child starts mid-term and count down the remaining weeks of the term offer. 

Providers can only claim for the EEF hours what the Parent requires / child attends for.  In cases where the child is not accessing their full entitlement, Providers cannot claim for extra EEF hours that the child is not using to cover non-EEF hours or other non-funded element such as consumables and deposits.

Providers can adjust their claim if a child's attendance had increased and Parents wishes to claim the extra EEF hours. This can be applied to the relevant term's amendment task.

For children who leave at any point during a term or did not start their placement, it is the Provider's responsibility to update the relevant term task with the date the child left and reduce the weeks accordingly, as funding follows the child.

The Council will not fund a Provider when a Parent breach any notice period stipulated in the Provider's own contract with Parents, this is because funding will always follow the child. Breaches of contract is a private matter between the Provider and Parent to resolve.  Providers are advised to make this clear in their own contract with the Parents.

For more information, visit our Early education funding - headcount tasks and payments explained - Staffordshire County Council.

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