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Parent Declaration and Privacy Notice

It is important parents and provider complete and sign a Parent Declaration form as outlined in the current Provider Agreement. This form gives consent to providers to share a child's information with the local authority and the agreement of the number of funded hours a provider will claim for a child.

The completed form must be returned signed by the parent/ carer, to the childcare provider who must store it securely in line with GDPR requirements, until a time that the council may request to see it. 


Considerations when completing the parent declaration form: 

  • where possible, the form should be completed in advance of a child taking up their funded hours at the childcare provider.

  • the hours a child will attend must be recorded for each term so a parent can see the funded hours their child will receive. Parents can sign the form no earlier than the term prior. Example: for funded hours accessed in summer, the parent declaration can be signed no earlier than spring term.

  • childcare providers must claim funding in the same manner as they provide it to parents, i.e. if you claim funding as 38 weeks this is how parents must be supplied and invoiced for funding. Providers not supplying funding to parents in the same way they claim it could risk either overclaiming or being under funded if a child leaves during the term.

  • Stretch Offer - 48 weeks is the most common stretched offer and is over the number of weeks the council pays funding when claimed as stretched. However, Providers can offer stretched over a different number of weeks if they so wish (i.e 50 weeks). It is how the number of weeks a providers supply to parents that must be recorded on the form. 

  • 38 week offer - Providers are reminded that the 38 week offer does not need to align to the (school) term time period and the funded hours can be offered to families outside of this period (i.e school holiday periods) in the same term. 

  • Parents must have sight of the populated form.


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