Retention schedule

Staffordshire County Council is required by the Lord Chancellor’s Code of Practice on the Management of Records issued under Section 46 of the Freedom of Information Act 2000 to have and to implement a records retention and disposal schedule.

Contents

Retention and disposal policies - Environment

Advice provision

  • Retention: Retain records 6 years after date created
  • Disposal: Destroy
  • Authority: Based on a 6-year period in which an action can be brought in the case of negligence under Limitation Act 1980 s.14A
  • Scope: Provision of environmental management, protection and improvement advice

Complaint investigation and enforcement 

  • Retention: Retain records 10 years after resolution, end of enforcement action or sentence period
  • Disposal: Destroy
  • Authority: SCC business need based on UK Police Information Management Standards  
  • Scope: Complaint investigation, informal resolution, and enforcement action

Historic environment protection and improvement 

  • Retention: Retain records until SCC no longer responsible for function
  • Disposal: Transfer to new authority
  • Authority: SCC business need
  • Scope: Planning, monitoring and review, protection and improvement scheme management, surveying, monitoring and analysis, and historic environment records maintenance Excluding planning application consultation

Natural environment protection and improvement 

  • Retention: Retain records until SCC no longer responsible for function
  • Disposal: Transfer to new authority
  • Authority: SCC business need
  • Scope: Protection and improvement scheme management and monitoring Environmental consents, strategic planning, surveying, monitoring and analysis including geological and landscape sites, species and habitat  Excluding planning application consultation