Retention schedule

Staffordshire County Council is required by the Lord Chancellor’s Code of Practice on the Management of Records issued under Section 46 of the Freedom of Information Act 2000 to have and to implement a records retention and disposal schedule.

Contents

Retention and disposal policies - Risk management and insurance administration

Audit

  • Retention: Retain records 6 years after audit, investigation or legal action
  • Disposal: Destroy
  • Authority: SCC business need
  • Scope: Audit of financial management, administration, systems, and transactions to identify and prevent fraud and misappropriation, prevention or investigation of alleged fraud and / or misappropriation

Business continuity planning

  • Retention: Retain records 6 years after superseded
  • Disposal: Destroy
  • Authority: SCC business need
  • Scope: Identification of, and planning to mitigate risks and response to, and recovery from, incidents affecting business activities including emergency incident planning,  operation and review of emergency exercises, incident response and recovery management, post incident review records

Insurance claims administration 

  • Retention: Retain records 6 years after from   settlement or repudiation (but not before the child / claimant reaches the age of 24) / Retain subsidence claims 100 years
  • Disposal: Destroy
  • Authority: Based on a 6-year period in which an action can be brought in the case of negligence under Limitation Act 1980 s.14A
  • Scope: Administration of liability and non‐liability insurance claims

Insurance policies administration

  • Retention: Retain liability policy documents 40 years after policy expiration or termination / Retain non‐liability documents 10 years after policy expiration or termination
  • Disposal: Destroy
  • Authority: SCC business need
  • Scope: Administration of insurance policies including: arrangement, variation, renewal and termination of policies