Information we hold
Information that we hold, or is held on our behalf, only relates to the county council and to the county council’s functions.
Before making a request for information please check whether we are likely to hold the type of information you want and that the information you want is not:
- available to you by other means
- available using a fee-paying service
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We only hold information that supports the functions and activities for which we are responsible. If the information you want does not relate to a county council function you will need to make your request to the appropriate organisation to obtain the information you want.
Adult social care records
The county council are only responsible for providing or commissioning some adult social care services including learning disability and vulnerable adult protection. Responsibility for many adult social care services transferred to Staffordshire and Stoke on Trent Partnership NHS Trust (SSOTP) in April 2012. The county council do not hold most types of adult social care records after this date.
Midlands Partnership University NHS Foundation Trust (MPFT) was formed on 1 June 2018 following a merger between South Staffordshire and Shropshire Healthcare NHS Foundation Trust and Staffordshire and Stoke on Trent Partnership NHS Trust. The Trust has now (2023) been granted university status and has changed its name to Midlands Partnership University NHS Foundation Trust. Further information about the Midlands Partnership University NHS Foundation Trust is available on their website.
Health and medical records
Health and medical records and information about health organisations will be held by, for example, general practitioners (GPs), Clinical Commissioning Groups (CCGs), hospitals and health trusts and other health professionals.
Other local authorities
Local district and borough councils and unitary authorities such as Stoke on Trent City Council are responsible for different functions for the specific areas that they serve, for example:
- Business rates - national non-domestic rates (NNDR)
- Car parking (off-street parking and enforcement on borough and district council car parks)
- Council tax collection and benefits
- Planning applications and building control (except mineral and waste sites)
- Street care and cleaning including road sweeping
- Waste and recycling collection
- Licensing dealt with by the local district or borough councils includes:
- Entertainment and gambling
- Sale and supply of alcohol provision of late-night refreshment
- Taxi (Hackney Carriage), minicab and operator licensing
- Other licences include: acupuncturists, body piercing, electrolysis and tattooists, caravan sites, street trading, collections and scrap metal
You will need to contact other local authorities in Staffordshire for information about their functions.
Parish Councils
Information about the functions and activities of parish councils is available from individual parish councils.
Police, criminal, court records
The Information Commissioner’s Office provides guidance about criminal, court and police records.
Private companies
We do not hold information relating to the operation of private companies. Whilst contractors may hold information on behalf of the council in relation to contracted activities, private companies themselves are not subject to the Freedom of Information Act or Environmental Regulations.
School records and qualifications
Schools are separate legal entities. You will generally need to contact individual schools to obtain information about the school or school education records. You will need to contact the relevant exam board to obtain copies of your qualifications.
The Information Commissioner’s Office provides guidance about school, university and college records.
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Publication scheme
We have adopted the model publication scheme produced by the Information Commissioner’s Office (ICO). This represents our commitment to publishing information about how we make decisions, the way we do business and deliver services.
Information we publish
Information published or otherwise made available by Staffordshire County council includes categories of information as defined in the Information Commissioner's Office definition document for county council. (232 KB) and as relevant to the county council's functions:
- who we are and what we do
- what we spend and how we spend it
- what our priorities are and how we are doing
- our policies and procedures
- lists and registers we are required to keep and the services we offer
How do I obtain information about Staffordshire County Council?
We publish or make available key information about the council, how we make decisions, how we operate, our strategies, policies and procedures by the county council is:
- Published on linked websites for some specific services
- Published on external websites where this a requirement. Links are provided on relevant pages of our website.
- Made available on request or made available for a fee our website includes details of how this information can be obtained. If a fee is charged for supplying information or information services details of fees are also published on our website.
You can find information published on Staffordshire County Council's website or information we publish on third party websites by:
- Searching using your web browser and indluding Staffordshire County Council as part of the search criteria
- Using the search functionality available on our website
- Select from the A-Z of services at the bottom of each webpage. Or,
- Using the Browse function on our website
What if I cannot find the information I want?
If you cannot find information that you want online or details of information that we make available by other means: