Cycling and walking activities

Programme description

 Adult active travel training and activities require the collection of personal data. The categories of information we will collect, and process include:

• Personal identifiers and contacts
  • Name
  • Email and Telephone contact details
  • Address
  • Age
• Personal characteristics
  • Ethnicity
  • Gender
• Images & recordings – further consent will be gathered to ensure no images are published where we do not have your written consent.

Protecting your data

Staffordshire County Council are responsible for collecting and protecting this data complying with data protection laws. Data will be held for the length of the funding provided plus 4 years.

The data has been collected for the following reasons:

• To monitor and evaluate activities.
• To provide feedback as part of funding guidelines.

The lawful basis for sharing this data is:

• UK GDPR Article 6 (1) (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
• UK GDPR Article 9 (2) (g) processing is necessary for reasons of substantial public interest and Data Protection Act 2018 Schedule 1, Condition 8 equality of opportunity or treatment.

Group Activities

All participants taking part in walking and/or cycling activities will provide basic information as per the booking form, to enable provision of this service.

Participant rights

If you no longer wish to take part and for your data to be shared for this purpose you can withdraw from the service at any time by contacting into@staffordshire.gov.uk.

Under the UK GDPR you, as the Data Subject, have the right to:

• access the information we hold about you. This information is usually provided free of charge, but we may charge depending on the administrative costs of providing the information. You have the right to request this in machine-readable form so that it can, if required, be transferred to a third party.
• request that we rectify any information about you that is incorrect. Simple inaccuracies, such as address changes will be made. Depending on the purpose for processing, records (including statements and opinions) may not be changed. However, there may be the option for you to provide a supplementary statement which will be added to the file.
• request that records we hold about you are erased.
• restrict processing of the information we hold about you if you have an objection to that processing, whilst your objection is investigated.
• request that any information that you have provided to us is given back to you in a format that you can give to another service provider if required.
• object to processing of your personal information including automated decision-making and profiling.
• make a complaint to a supervisory authority if you are not satisfied with how the information held about you has been handled.

Contact information

Please contact into@staffordshire.gov.uk in the first instance for any questions regarding data collection, the research or consent, including if you wish to withdraw consent at any time.