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EAPDR Request Form Guidance Document

Please note: This guidance document is intended for the EAPDR section of the SEND & Inclusion Hub Referral Form

Form completion

The below form can be downloaded and completed.

Privacy policy - SEND and Inclusion Hub

'One Form' (56 KB)

Glossary of Terms

Intro - What is EAPDR?

When it is identified that a child or young person has or may have special educational needs, the practice is to employ a graduated approach to meet the needs of the child. A graduated approach is conducted via the process known as Assess, Plan, Do, Review.

An enhanced APDR is being introduced, to provide the resource necessary to maximise the chance of success before any further statutory measures should be needed.

The EAPDR Pathway will enhance the educational setting’s capacity to meet a child or young person’s SEND needs by accessing the right support, in the right place, at the right time.

The EAPDR Pathway sets out a clear methodology to ensure schools and educational settings are supported to access further additional advice, support and resources in order to meet the needs of children and young people in their setting. The enhancement is a focused APDR process that places outcomes at the centre of the work undertaken to support the child or young person and makes resources available to schools and settings so that they can meet needs quickly and effectively.  The primary purposes of the pathway are as follows, and are in line with our “North Stars”: 

  • Support settings to meet the needs of children and young people in their local mainstream school.
  • Ensure children and young people have their needs met earlier.
  • Improve co-production in how we work with children, young people and families.
  • Improve multi-disciplinary working and partnerships.
  • Improve the ‘tell it once’ approach by reducing duplication of information.
  • Improve the quality and timeliness of EHCNAs.
  • Improve the quality of EHCPs (if they are required).
  • To record pre statutory interventions in a centralised document, capturing assessment and learning about the child over time, accessible by all professionals involved, along with parents / carers.
  • Place holistic outcomes at the very start of the graduated approach to meeting children and young people’s need.
  • Ensure equity of practice across the county and place the child, young person, and family at the centre of discussions, planning and decision making within the context of their learning environment.

Where EAPDR fits into the Hub Referral Process (Blue section of form)

EAPDR begins with a normal SEND & Inclusion Hub request, whereby a school refers a child to their local Hub.

As such, we have added the EAPDR process to the original hub request form.

This new form will now be an ongoing documentation of a child’s journey of support and intervention.

The following is guidance to help fill out sections of the form:

G1: (Mental Capacity of CYP: Example; Parents may make decisions on CYP behalf if CYP is over 18 and not able to do so themselves.)

G2: Is child looked after? If so, by which LA? Child in Need, Child Protection Plan, Parent / Carer in Armed Forces (MODLAP), Gypsy Roma Traveller

G3: Comprehensive details are required in the “Other Known Agencies” section of the request form. We would recommend using individual contact details but ensuring to back this up with team / department contact details, in the event of staff absence, to ensure contact can be maintained with relevant professional bodies.

Please note: that it is not the case that all referrals to the Hub will become EAPDR requests. It is hoped that a child’s needs can be met following the advice and suggestions made at the Hub meeting, as is the case currently. So please remember the original Hub referral might possibly be the only part of the form that you need to fill in. It will only be the case that the EAPDR process will begin if the Hub meeting decides that it is necessary. The Hub decision is a collective decision, based on professional discussion.

G4: For example, whole school training on SEND. SEND targets on school improvement plan. Engagement with whole school SEND. Implementation of the EP literacy approach. Implementation of ELSA approaches. Implementation of SCC school non-attendance guidance. Attendance at S&I Hubs.

G5: Summary of work done: Include all interventions and outcomes, as evidence and justification as to why EAPDR is being requested.

Free text box, with the below as guidance to filling in: 

  • What were you trying to achieve?
  • What did you do?
  • What progress was made?
  • What was the outcome?
  • How did you measure this?
  • Ideas suggested by Hub… filled in by admin on form, school update for next meeting. (Admin to record updates straight onto form) (this implies that minute taking at Hubs becomes an “adding to the form” exercise, rather than note / minute taking).
  • Why EAPDR?
  • Issues / Barriers / Background evidence
  • Attainment Levels and Baseline Data (to measure progress)

Only at this point, if / when agreed, will a school move on to the Green EAPDR request section of the form

The new form is a live document, designed to record all the actions taken with the child. As such, when the Hub recommends next steps, schools need to action them and update progress onto the form, for the next Hub meeting. This will firstly keep a record of intervention with the child, and secondly act as evidence if EAPDR is to be recommended.

Please appreciate therefore, that this is not a “fast track” to financial support, it is a structure to support best practice in the use of the graduated approach.

What does a good EAPDR Request Look Like? (Green section of form)

  • The starting point would be that a good S&I Hub referral has been made, using the relevant section of the new form.
  • Having referred a child to the Hub, you will have taken further action as recommended by the Hub, and / or the actions you have decided to take to best support the child.
  • It is at this point that the Hub could recommend EAPDR to the Panel. The job of the school will now be to complete the next section of the form within 5 working days, so that the Panel can decide whether to agree to EAPDR.
  • Requests will need to make clear the impact of the recommendations that have previously been made by agencies / partners at the Hub.

G6: In the section of the form entitled “Summary of educational needs and progress seen by educational setting” – You will have already summarised the child’s needs in the original Hub request section. Just add here any further details needed.

G7: Uploading of any key supporting documents / evidence. For example: Provision Map, APDR documentation and professional reports. What progress was made, if any, from the recommended actions? *Please do not attach supporting documentation directly into the One Form, please send separately along with your completed form. Attaching documents into the One Form makes the file size of the form too large, thank you*

G8: Health Needs impacting on SEND (if applicable):

Does the child or young person have any medical conditions that are a barrier to their learning?

If so, what are these conditions and what is the impact on their learning?

Does the child or young person have any non-SEN impacting health conditions?

What care plans and risk assessments are in place?

Are there any other non-medical care challenges e.g., personal care including toileting?

Have routine health checks been carried out e.g., hearing and vision?

Are there any referrals currently being made or awaiting assessment?

G9: Please include any needs arising from Social Care assessments if applicable.

If your EAPDR request is not accepted by the Panel, you will be given guidance as to why this decision was made, and how the Panel feel the child’s needs can be met, without EAPDR.

School processes, if accepted into EAPDR (Orange section of form)

The following is guidance, having reached the EAPDR stage:

Please note, the EAPDR process (assess and plan) sections of the form are divided into the 4 areas or primary need. Fill in only those areas which apply to the child’s needs.

This section of the form will form the basis of the enhanced Assess and Plan meeting and should be filled in collaboratively at that meeting.

The EAPDR form is an ongoing, iterative document, and tracks progress of the CYP, throughout the EAPDR cycle(s). Therefore, this document should be kept updated throughout the enhanced APDR cycles, in the relevant corresponding boxes.

G10: It is good practice to ensure that the Assess and Plan meeting is carried out within 20 working days of agreement to EAPDR.

G10: We are developing the concept of a school SEND profile. This will enable schools to identify and articulate their current capacity to meet SEND and Inclusion needs.

G11: Please click on the link to access the supporting APDR template and assess & plan meeting template, which you may decide to utilise during the enhanced Assess and Plan meeting. 

G12: Enhanced Plan

  • Measurables (Number of interventions)
    • Provision Maps here to help realistic interventions. Links to SfSP work.
    • Referrals to other agencies (if applicable)
    • Desired outcomes (rating 1-10 where we are now, and where we think we will be at the review stage)

Need high level summary here: finance amount / duration / type of provision and decision aeound provision here.

G13: Please provide details of the interventions completed as part of the DO phase and please RAG rate on a bi-weekly basis the progress towards the outcomes AND the child / young person’s engagement:

Outcome / Success level of intervention (RAG):

  • Red = No progress towards outcome
  • Amber = Some progress
  • Green = On track towards outcome

Engagement / Success level of intervention (RAG):

  • Red = Little or no engagement
  • Amber = Some engagement
  • Green = Good engagement

G14: This is a decision-making point. The Team Around the Child need to reflect on the progress made and what has been learnt. There are 4 possible next steps here:

  • Return to SEND support - Sufficient progress made; needs can be met within the schools graduated approach
  • Second EAPDR cycle - some progress made, an additional cycle of EAPDR is recommended
  • Request EHCNA with consensus - All TAC members agree that the evidence indicates that the 2 legal tests have been met *
  • Request EHCNA without consensus - TAC agreed to request EHCNA, but there isn't a consensus that the evidence indicates that the 2 legal tests have been met. 

* If a local authority (“LA”) is requested to carry out an EHC needs assessment by a parent, young person, school or college, they must consider:

  • whether the child or young person has or may have special educational needs (“SEN”); and
  • whether it may be necessary for special educational provision to be made for the child or young person in accordance with an EHC plan.

If the answer to both of these questions is yes, they must carry out an EHC needs assessment.

This test is set out in the law (section 36(8) of the Children and Families Act 2014). This means these are the only questions the LA should be asking when considering whether or not to carry out an EHC needs assessment.

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