Ellison Primary

2025/2026

2024/2025 & 2023/2024

Admission arrangements 2025/2026

Full time places in reception classes will be available in September of the academic year within which the child becomes five years old.

Although parents have the right to express a preference for the school / academy that they wish their child to attend, there is no guarantee of a place being offered at their preferred school / academy.

It is the Trust’s policy to try and meet parent’s wishes where possible, however in some cases there may be more applications for a particular school / academy than there are places available. Admission to oversubscribed schools / academies are determined by the oversubscription criteria detailed below.

Oversubscription Criteria

If the total number of preferences for admission to a school / academy exceeds the school’s / academy’s Published Admission Number (PAN), the following order of priority is used to allocate the available places. (N.B., after applying the oversubscription criteria, where an applicant can be offered a place at more than one preferred school / academy then they will be offered a place at the school / academy ranked highest on their application.)

1) Children in care and children who ceased to be in care because they were adopted (or became subject to a child arrangements order or special guardianship order), including those children who appear (to the admission authority) to have been in state care outside of England and ceased to be in state care as a result of being adopted.

2) Children whose current exceptional circumstances satisfy both of the following tests:

Test 1: the child is distinguished from the great majority of other applicants either on their own individual medical grounds which requires regular and sustained medical treatment or by other extreme exceptional circumstances.

Medical grounds must be supported by a medical report (obtained by the applicant and provided when the application is submitted) from either a consultant or other qualified medical professional. This report must clearly justify, for health reasons only, why it is better for the child’s health to attend the preferred school/ academy rather than any other school/ academy.

Exceptional circumstances must relate and be relevant to the preferred school/ academy and the individual child, i.e. the exceptional circumstances of the child, not the economic or social circumstances of the parent/carer. They should be supported by a recent professional’s report (obtained by the applicant and provided when the application is submitted), e.g. a qualified medical professional. This report must clearly explain why the child’s circumstances are exceptional and why it is considered best that they attend the preferred school/ academy rather than any other school/ academy.

and

Test 2: the child will suffer hardship if they were unable to attend the preferred school/ academy rather than any other school/ academy.

Hardship means severe suffering of any kind, not merely difficulty, inconvenience or mild to moderate emotional distress, which is likely to be experienced as a result of the child attending a different school/ academy. Applicants must provide detailed information (which may be included within the professional’s report) detailing both the type and severity of any likely hardship at the time the application is submitted.

3) Children who have an elder sibling in attendance at the preferred school / academy (or in the case of an infants school / academy, the affiliated Junior school / academy) and who will still be attending the school / academy at the proposed admission date; (For admission purposes, a brother or sister is a child who lives at the same home address and either: have one or both natural parents in common; are related by a parents marriage; are adopted or fostered by a common parent or are unrelated children who live at the same home address, whose parents live as partners.)

4) Children of staff in either of both of the following circumstances:

a) where the member of staff has been employed at the school / academy for two or more years at the time at which the application for admission to the school / academy is made and/or

b) the member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage.’

5) Children living within the catchment area of the preferred school / academy.

6) Other children arranged in order of priority according to how near their home addresses are to the main gate of the school / academy, determined by a straight- line measurement as calculated by the relevant Local Authority’s Geographical Information System.

Where it is not possible to accommodate all children applying for places within a particular category then the Trust and / or relevant Local Authority will allocate the available places in accordance with the remaining criteria. If for instance, all the catchment area children cannot be accommodated at a school / academy, children who are resident within the catchment area will be arranged in order of priority according to the remaining criteria.

Additional Notes

Copies of school / academy catchment area maps are available from the relevant Local Authority or individual schools / academies.

There is no charge or cost related to the admission of a child to a school / academy.

Admissions are administered through a coordinated admission scheme and preferences for schools / academies will be processed centrally by the relevant Local Authority’s School Admissions Service. Each child will receive only one offer of a place at a school / academy.

Attendance at a particular infant school / academy will not guarantee admission to any particular junior school / academy. Parents must make a separate application for admission to junior school / academy at the appropriate time.

In accordance with legislation, children who have a statutory statement of special educational need or an Education, Health and Care Plan (EHCP) that names a particular school / academy as being the most appropriate to meet the child’s needs must be admitted to that school / academy. This will reduce the amount of places available to other applicants.

Children in Care means children who are in the care of, or provided with accommodation by a local authority in accordance with section 22(1) of the Children Act 1989 at the time of making the application.

It is the applicant’s responsibility to provide any supportive information required in order for the application to be assessed against the published admissions criteria, the Trust and / or the relevant Local Authority will not seek to obtain this information on behalf of the applicant.

The Trust and / or relevant Local Authority uses a Geographical Information System (GIS) to calculate home to school distances in miles. The measurement is calculated using Ordnance Survey (OS) data from an applicant's home address to the main front gate of the school / academy. The coordinates of an applicant's home address is determined and provided by the Local Land and Property Gazetteer (LLPG) and OS Home Address Point data.

The requirement to meet the Infant Class Size legislation may result in the refusal of catchment area or sibling applications where a class has already reached its limit of 30 pupils. However, as an exception, the Trust will give careful consideration to offering places above the Admission Number to applications from children whose twin or sibling from a multiple birth is admitted even when there are no other vacant places.

The home address is considered to be the child’s along with their parent/carer’s main and genuine principal place of residence at the time of the allocation of places i.e. where they are normally and regularly living. If a child is resident with friends or relatives (for reasons other than legal guardianship) the friend’s or relative’s home address will not be considered for allocation purposes.

If a child’s home address changes during the admissions process it is the responsibility of the parent/carer to inform the Trust and / or relevant Local Authority immediately. Where there is a proposed house move taking place during the admissions process the Trust and or relevant Local Authority will only accept the revised home address for purposes of allocation where parents/carers can provide documentary evidence of the move by 16 March. It will be necessary for sufficient evidence of a permanent move to be provided by the applicant by this date before it will be taken into account for allocation purposes on the offer date.

If a place is offered on the basis of a home address that is subsequently found to be different from the child’s normal and permanent home address at the time of allocation of places then that place is likely to be withdrawn.

Where parents have shared responsibility for a child, and the child lives with both parents for part of the school week, parents will be required to provide documentary evidence (e.g. tenancy agreement / utility bill / mortgage documents) to support the home address they wish to be considered for allocation purposes (Please note that bank statements are not acceptable for this purpose).

It is expected that parents will agree on school places before an application is made, and it may be necessary to request evidence from you to confirm that this is the case. The Trust and / or relevant local authority is not in a position to intervene in disputes between parents over school applications and will request that these are resolved privately.

If there are a limited number of spaces available and we cannot distinguish between applicants using the criteria listed, such as in the case of children who live in the same block of flats or are the result of a multiple birth, then the child or children who will be offered the available spaces will be randomly selected. This process will be independently verified.

Any child not obtaining a place at any of their parent’s preferred school / academy will be allocated a place at their catchment area school / academy (if places remain available) or the next nearest school / academy with a space available and advised about the independent appeals process.

Deferred Entry to Reception Class

Parents may request that their child be admitted to Reception Class on a part-time basis, or that their child be admitted to school / academy later in the same academic year until the child reaches compulsory school age (i.e. beginning of the term after the child’s fifth birthday). The effect is that the place will be held for the child in Reception and is not available to be offered to any other child within the same academic year in which it has been offered.

Before deciding whether to defer their child’s entry to school / academy, parents should visit their preferred school(s) / academies to clarify how they cater for the youngest children in Reception and how the needs of these children are met as they move up through the school / academy.

Admission Outside of the Normal Age Group

Parents may seek to apply for their child’s admission to school outside of their normal age group, for example if the child is exceptionally gifted and talented or has experienced problems such as ill health. In addition, the parents of summer born children may choose not to send their child to school until the September following their fifth birthday and may request that they are admitted outside of their normal age group to Reception rather than Year 1.

These parents will need to make an application alongside children applying at the normal age which should explain why it is in the child’s best interest to be admitted outside of their normal age which may include information such as professional evidence as to why this is the case and why an exception should be made in the case of the child. A decision as to whether this is an appropriate course of action will be made by the Trust who will take into account the circumstances of the case and views of the head teacher of the school / academy concerned. Parents do not have the right to insist that their child is admitted to a particular year group.

Waiting lists

Unsuccessful applicants will be placed on a waiting list in accordance with the oversubscription criteria stated above and not based on the date their application was received. There will be a period of two weeks after the national offer date whereby available places will not be reallocated. If places become available after this date they will be offered according to the child at the top of the waiting list.

For cases where the infant class size regulations apply, the waiting list will operate until the cohort concerned leaves Year 2 and parents will be written to each year to ask whether or not they wish their child’s details to remain on the list.

For all other cases, Waiting Lists will be kept until the end of the autumn term of admission.

Inclusion on a school’s / academy’s waiting list does not mean that a place will eventually become available at the preferred school / academy.

A child’s position on a waiting list is not fixed and is subject to change during the year i.e. they can go up or down the list since each added child will require the list to be ranked again in line with the oversubscription criteria.

Children who are subject of a direction by a local authority to admit or who are allocated to a school / academy in accordance with the Fair Access Protocol will take precedence over those on the waiting list.

Late Applications

Preferences received after the closing date will be considered alongside those applicants who applied on time wherever possible. Where it is not practicable because places have already been allocated, or are shortly to be allocated, then late preferences will be considered only after those that were made before this point.

A late application does not affect the right of appeal or the right to be placed on a school’s / academy’s waiting list.

Repeat Applications

Parents do not have the right to a second appeal in respect of the same school / academy for the same academic year unless, in exceptional circumstances, the Trust has accepted a second application from the appellant because of a significant and material change in the circumstances of the parent, child or school but still refused admission.

“In-Year Transfer” Arrangements

Parents or carers seeking to transfer to a School / Academy may make an application using the appropriate application form. This application will be processed in line with the procedure outlined in the determined admission arrangements and parents and carers need to be aware that any date set for joining the new school / academy may be after the next term or half term holiday and those parents/carers are responsible for ensuring that their child continues to receive appropriate education in the interim.

Admission Arrangements for Trust Schools / Academies Proposed Published Admission Numbers and Nursery Capacities 

A school’s / academy’s Published Admission Number (PAN) reflects the number of children to be

admitted at the normal age of entry and should only be exceeded in exceptional circumstances and with prior agreement from the Trust.

Admission Arrangements 2023/2024 & 2024/2025

Full time places in reception classes will be available in September of the academic year within which the child becomes five years old.

Although parents have the right to express a preference for the school / academy that they wish their child to attend, there is no guarantee of a place being offered at their preferred school / academy.

It is the Trust’s policy to try and meet parent’s wishes where possible, however in some cases there may be more applications for a particular school / academy than there are places available. Admission to oversubscribed schools / academies are determined by the oversubscription criteria detailed below.

Oversubscription Criteria

If the total number of preferences for admission to a school / academy exceeds the school’s / academy’s Published Admission Number (PAN), the following order of priority is used to allocate the available places. (N.B., after applying the oversubscription criteria, where an applicant can be offered a place at more than one preferred school / academy then they will be offered a place at the school / academy ranked highest on their application.)

1) Children in care and children who ceased to be in care because they were adopted (or became subject to a child arrangements order or special guardianship order), including those children who appear (to the admission authority) to have been in state care outside of England and ceased to be in state care as a result of being adopted.

2) Children who satisfy both of the following tests:

Test 1: the child is distinguished from the great majority of other applicants either on their own medical grounds or by other exceptional circumstances.

Medical grounds must be supported by a medical report (obtained by the applicant and provided at the point of application) from either a consultant or qualified social worker. This report must clearly specify, for health reasons only, why it is better for the child’s health to attend the preferred school / academy rather than any other school / academy.

Exceptional circumstances must relate to the choice of school / academy and the individual child, i.e. the circumstances of the child, not the economic or social circumstances of the parent/carer. They should be supported by a professional report (obtained by the applicant and provided at the point of application), e.g. a qualified social worker. This report must clearly specify why it is desirable for the child to attend the preferred school / academy rather than any other school / academy.

and

Test 2: the child would suffer hardship if they were unable to attend the preferred school / academy.

Hardship means severe suffering of any kind, not merely difficulty or inconvenience, which is likely to be experienced as a result of the child attending a different school / academy. Applicants must provide detailed information about both the type and severity of any likely hardship at the time of application.

3) Children who have an elder sibling in attendance at the preferred school / academy (or in the case of an infants school / academy, the affiliated Junior school / academy) and who will still be attending the school / academy at the proposed admission date; (For admission purposes, a brother or sister is a child who lives at the same home address and either: have one or both natural parents in common; are related by a parents marriage; are adopted or fostered by a common parent or are unrelated children who live at the same home address, whose parents live as partners.)

4) Children of staff in either of both of the following circumstances:

a) where the member of staff has been employed at the school / academy for two or more years at the time at which the application for admission to the school / academy is made and/or

b) the member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage.’

5) Children living within the catchment area of the preferred school / academy.

6) Other children arranged in order of priority according to how near their home addresses are to the main gate of the school / academy, determined by a straight- line measurement as calculated by the relevant Local Authority’s Geographical Information System.

Where it is not possible to accommodate all children applying for places within a particular category then the Trust and / or relevant Local Authority will allocate the available places in accordance with the remaining criteria. If for instance, all the catchment area children cannot be accommodated at a school / academy, children who are resident within the catchment area will be arranged in order of priority according to the remaining criteria.

Additional Notes

Copies of school / academy catchment area maps are available from the relevant Local Authority or individual schools / academies.

There is no charge or cost related to the admission of a child to a school / academy.

Admissions are administered through a coordinated admission scheme and preferences for schools / academies will be processed centrally by the relevant Local Authority’s School Admissions Service. Each child will receive only one offer of a place at a school / academy.

Attendance at a particular infant school / academy will not guarantee admission to any particular junior school / academy. Parents must make a separate application for admission to junior school / academy at the appropriate time.

In accordance with legislation, children who have a statutory statement of special educational need or an Education, Health and Care Plan (EHCP) that names a particular school / academy as being the most appropriate to meet the child’s needs must be admitted to that school / academy. This will reduce the amount of places available to other applicants.

Children in Care means children who are in the care of, or provided with accommodation by a local authority in accordance with section 22(1) of the Children Act 1989 at the time of making the application.

It is the applicant’s responsibility to provide any supportive information required in order for the application to be assessed against the published admissions criteria, the Trust and / or the relevant Local Authority will not seek to obtain this information on behalf of the applicant.

The Trust and / or relevant Local Authority uses a Geographical Information System (GIS) to calculate home to school distances in miles. The measurement is calculated using Ordnance Survey (OS) data from an applicant's home address to the main front gate of the school / academy. The coordinates of an applicant's home address is determined and provided by the Local Land and Property Gazetteer (LLPG) and OS Home Address Point data.

The requirement to meet the Infant Class Size legislation may result in the refusal of catchment area or sibling applications where a class has already reached its limit of 30 pupils. However, as an exception, the Trust will give careful consideration to offering places above the Admission Number to applications from children whose twin or sibling from a multiple birth is admitted even when there are no other vacant places.

The home address is considered to be the child’s along with their parent/carer’s main and genuine principal place of residence at the time of the allocation of places i.e. where they are normally and regularly living. If a child is resident with friends or relatives (for reasons other than legal guardianship) the friend’s or relative’s home address will not be considered for allocation purposes.

If a child’s home address changes during the admissions process it is the responsibility of the parent/carer to inform the Trust and / or relevant Local Authority immediately. Where there is a proposed house move taking place during the admissions process the Trust and

/ or relevant Local Authority will only accept the revised home address for purposes of allocation where parents/carers can provide documentary evidence of the move by 16 March. It will be necessary for sufficient evidence of a permanent move to be provided by the applicant by this date before it will be taken into account for allocation purposes on the offer date.

If a place is offered on the basis of a home address that is subsequently found to be different from the child’s normal and permanent home address at the time of allocation of places then that place is likely to be withdrawn.

Where parents have shared responsibility for a child, and the child lives with both parents for part of the school week, parents will be required to provide documentary evidence (e.g. tenancy agreement / utility bill / mortgage documents) to support the home address they wish to be considered for allocation purposes (Please note that bank statements are not acceptable for this purpose).

It is expected that parents will agree on school places before an application is made, and it may be necessary to request evidence from you to confirm that this is the case. The Trust and / or relevant local authority is not in a position to intervene in disputes between parents over school applications and will request that these are resolved privately.

If there are a limited number of spaces available and we cannot distinguish between applicants using the criteria listed, such as in the case of children who live in the same block of flats or are the result of a multiple birth, then the child or children who will be offered the available spaces will be randomly selected. This process will be independently verified.

Any child not obtaining a place at any of their parent’s preferred school / academy will be allocated a place at their catchment area school / academy (if places remain available) or the next nearest school / academy with a space available and advised about the independent appeals process.

Deferred Entry to Reception Class

Parents may request that their child be admitted to Reception Class on a part-time basis, or that their child be admitted to school / academy later in the same academic year until the child reaches compulsory school age (i.e. beginning of the term after the child’s fifth birthday). The effect is that the place will be held for the child in Reception and is not available to be offered to any other child within the same academic year in which it has been offered.

Before deciding whether to defer their child’s entry to school / academy, parents should visit their preferred school(s) / academies to clarify how they cater for the youngest children in Reception and how the needs of these children are met as they move up through the school / academy.

Admission Outside of the Normal Age Group

Parents may seek to apply for their child’s admission to school outside of their normal age group, for example if the child is exceptionally gifted and talented or has experienced problems such as ill health. In addition, the parents of summer born children may choose not to send their child to school until the September following their fifth birthday and may request that they are admitted outside of their normal age group to Reception rather than Year 1.

These parents will need to make an application alongside children applying at the normal age which should explain why it is in the child’s best interest to be admitted outside of their normal age which may include information such as professional evidence as to why this is the case and why an exception should be made in the case of the child. A decision as to whether this is an appropriate course of action will be made by the Trust who will take into account the circumstances of the case and views of the head teacher of the school / academy concerned. Parents do not have the right to insist that their child is admitted to a particular year group.

Waiting lists

Unsuccessful applicants will be placed on a waiting list in accordance with the oversubscription criteria stated above and not based on the date their application was received. There will be a period of two weeks after the national offer date whereby available places will not be reallocated. If places become available after this date they will be offered according to the child at the top of the waiting list.

For cases where the infant class size regulations apply, the waiting list will operate until the cohort concerned leaves Year 2 and parents will be written to each year to ask whether or not they wish their child’s details to remain on the list.

For all other cases, Waiting Lists will be kept until the end of the autumn term of admission.

Inclusion on a school’s / academy’s waiting list does not mean that a place will eventually become available at the preferred school / academy.

A child’s position on a waiting list is not fixed and is subject to change during the year i.e. they can go up or down the list since each added child will require the list to be ranked again in line with the oversubscription criteria.

Children who are subject of a direction by a local authority to admit or who are allocated to a school / academy in accordance with the Fair Access Protocol will take precedence over those on the waiting list.

Late Applications

Preferences received after the closing date will be considered alongside those applicants who applied on time wherever possible. Where it is not practicable because places have already been allocated, or are shortly to be allocated, then late preferences will be considered only after those that were made before this point.

A late application does not affect the right of appeal or the right to be placed on a school’s / academy’s waiting list.

Repeat Applications

Parents do not have the right to a second appeal in respect of the same school / academy for the same academic year unless, in exceptional circumstances, the Trust has accepted a second application from the appellant because of a significant and material change in the circumstances of the parent, child or school but still refused admission.

“In-Year Transfer” Arrangements

Parents or carers seeking to transfer to a School / Academy may make an application using the appropriate application form. This application will be processed in line with the procedure outlined in the determined admission arrangements and parents and carers need to be aware that any date set for joining the new school / academy may be after the next term or half term holiday and those parents/carers are responsible for ensuring that their child continues to receive appropriate education in the interim.

Admission Arrangements for Trust Schools / Academies Proposed Published Admission Numbers and Nursery Capacities 

A school’s / academy’s Published Admission Number (PAN) reflects the number of children to be

admitted at the normal age of entry and should only be exceeded in exceptional circumstances and with prior agreement from the Trust.