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Data protection and fair processing

Any personal data collected through your application for school is handled securely and in accordance with Data Protection Legislation. 

We collect personal data including your child’s name, address, date of birth, name of current or previous school, education history and reasons for your school preferences from

  • the application that you complete and submit to us

  • previous educational establishments

  • other agencies 

We will use the information to process your application for a school place and it then may be used for the purpose of determining entitlement to free school transport and free school meals. 

Your application for a school place will be kept for 6 years after processing and will then be destroyed securely.

We must share data with 

  • The Department for Education

  • Schools or establishments for which you have applied

  • Schools or other establishments to which your child is to be admitted

  • Neighbouring Local Authorities where the preferred/allocated school is located

  • Members of any independent appeal panel convened to hear any school admission appeals lodged by you

  • Other agencies requiring the information for legal reasons 

We will share your data with other Local Authority Services such as local support teams, district inclusion partnerships, and other agencies in order for them to carry out their statutory duties in relation to the provision of education or safeguarding. 

We always try to ensure that information we hold about you is accurate and up to date. To help us do this please let us know if your child’s details change. 

If you would like further advice on how the information provided is used or have a concern please contact the School Admissions Service in the first instance. 

Further information on how we utilise your personal data is available on our 'Privacy notice' and 'Your data' pages.

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