Schools receive emails identifying any conflicts between the data the Local Authority holds and the data we receive on a weekly data file from schools – your will receive this information via Perspective Lite
Data conflict queries you may receive could include:
Name
When it concerns a legal surname or a legal forename please ensure you are using the correct legal name as on the birth certificate. Please put a chosen name in the preferred name box of your MIS. Please see our page on Name Changes for further information.
Date of birth
Please check which is the correct DOB, have you seen the birth certificate?
Address
If you believe that your records are correct then please email the schools data team on schools.capitadatateam@staffordshire.gov.uk
UPN
If you don’t believe this to be correct, please email the schools data team on schools.capitadatateam@staffordshire.gov.uk
ULN
If the pupil already has a ULN, log on to the Learning Records Service (LRS) portal.
Once logged in, click Learner Management and then Find a Learner, then enter the pupil’s details, which should bring back the 2 ULNs. Click on ''Click here" to report a problem. Then enter both ULNs and advise which one you want to keep (can keep whichever one you want) and submit the query to the LRS. The LRS will then merge the two records together.
Please advise the Schools Data Team if we need to change our current ULN.
Contact the schools data team
If our records on Capita ONE are correct please amend your records on SIMS.net. If you believe your records are correct, please email schools.capitadatateam@staffordshire.gov.uk with the details and we will ensure our data is updated.