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Copying Services - Staffordshire Record Office

Our Service Standard

Our standard is to notify you of the completion and cost of your copies/microform prints within 8 working days of the receipt of your order.

Full details of all our service standards can be found in our information leaflet "The Archive Service and You", available for download on our Information Leaflets|| page.

1  Placing an order

If you would like to use this service please download and complete the relevant form and return it to Staffordshire Record Office. Please note that we require your typed or handwritten signature to the Copyright Declaration. This can then be accepted by post, fax, or as scanned image attached to an email.

2  Charges and Payments

  • All our current fees and charges are displayed on the relevant order form.
  • Please do not make payment until we notify you of the final cost of your order.
  • Visit the payments for services|| page for more information.

Microfilm and Microfiche Printouts Images from Register Microform

These can be supplied as a result of a search, or where you can supply the following information: parish, date, name(s) of party(ies), type of entry.

Please use our standard order form:

PDF Document SRO - Order - Images/Photocopies - Jun 2018 || (324kb)

We can also provide printouts of your own baptism, confirmation or marriage entry for legal or religious purposes.  Entries can be certified by the Head of Archives. This is a priority service.

PDF Document SRO - Order - Own Baptism/Marriage - Jun 2018 (299kb)

Photocopies of Original Documents

We can supply photocopies of original documents subject to the restrictions laid down in PDF Document  Leaflet 03 : In Safe Keeping|| (71kb) (this document explains how our Preservation and Conservation Policy effects public use of archives).

Documents which cannot be copied include:

  • case-bound volumes;
  • multi-membrane parchment documents;
  • maps and other documents exceeding 60cm by 90cm (24" by 36") in size;
  • documents which have undergone extensive conservation work;
  • fragile documents

Search fees are not normally charged where documents can be easily and quickly identified for photocopying. We will notify you if your request requires a search to be made. We can supply an estimate in advance of the cost of copies for larger orders, but a search fee will be charged for doing so.

PDF Document SRO - Order - Images/Photocopies - Jun 2018 (324kb)

Digital Images of Original Documents, including use of Own Camera

We offer scanning and photography services.  Wherever possible we scan documents, but this is also subject to the restrictions laid down in PDF DocumentLeaflet 03 : In Safe Keeping|| (71kb).  If photography is the only option available due to the format or physical condition of the documents we will inform you and give you an estimate of the costs.  

PDF DocumentService - Order - Photography - Jun 2018 (310kb)

Researchers are permitted to use their own cameras in the reading rooms, subject to consultation with the duty archivist concerning the suitability of the documents concerned for photography, copyright legislation, and the purchase of a camera permit. 

The use of flash photography, photographic lighting and tripods is not permitted in our reading rooms. This is to avoid disruption to the work of other readers and to allow free movement for people using the reading rooms. If you wish to use such photographic equipment, separate arrangements must be made with the reading room staff.  However, we do provide table-top camera stands.  Please bear in mind that we are not able to accept payment by credit card in our reading rooms.

For further information about all your options for scanning and photography please download our PDF DocumentLeaflet 08: Photography and Scanning|| (74kb). 

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