Chaperone licences

A child under school leaving age, who is involved in a theatrical production, filming or modelling, must be accompanied by a registered chaperone at all times.

What is a chaperone?

A chaperone is an adult who supervises a child who is taking part in performances. They ensure the health, safety and education of children in their care.

What must a chaperone do?

  • Ensure they have disclosure and barring service clearance before undertaking duties.
     
  • Be aware of the safeguarding children procedures.
     
  • Inform the first response team of any child protection concerns.
     
  • Make sure that emergency contact details of the children are held at the place of performance by the production company and are accessible if requested.
     
  • Record injuries in the accident book and inform parents and the local authority as soon as possible.
     
  • Be familiar with first aid and emergency procedures and always check that escape routes are clear before each performance.
     
  • Ensure that suitable travel arrangements are in place and that the person previously agreed collects each child.
     
  • Make sure that children leave no later than 30 minutes after the end of their part, and no later than 10pm (under 13 years), 10.30pm (13 years and over).
     
  • Remain with the children at all times, except when the children are performing.
     
  • Look after no more than 12 children.
     
  • Co-operate with local authority officers if they enter premises where a performance is taking place.

How do I apply?

By completing and returning the application form and supporting documents below.

Please note: If you do not have a valid enhanced DBS (for a child workforce, dated within the last 3 years) you will need to complete and return all of the forms below including a passport sized photograph and an admin fee of £17.25.

  1. Word Document   Chaperone Application Form (98 KB)
     
  2. PDF DocumentChaperone Self Disclosure (228 KB)

  3. PDF DocumentChaperone Applicant Schedule (236 KB)

  4. PDF DocumentDBS Application Notes (177 KB)

Please note: If you already have a valid enhanced DBS (dated within the last three years) then you will just need to complete items 1-3 and return them with a passport sized photograph.

If you need to apply for a DBS check through us, you will also need to call into your local office with a passport size photograph and three forms of ID from the following list: 

  • Photo Driving Licence
  • Bank Statement (dated within the last three months)
  • Valid Passport
  • Birth Certificate
  • Utility Bill (dated within the last three months)

Please note: To chaperone a performance it is essential that you have your badge with you at all times. Any badges which are misplaced during the three years will incur a £5 administration fee for a replacement badge to be reissued.

Contact

If you have any queries, please contact:

Declan Heath
Email: declan.heath@staffordshire.gov.uk
Phone: 01785 278927

or:

Robert Smith
Email: robert.smith1@staffordshire.gov.uk
Phone: 01785 277409

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