FAQs

Answer:

The term 'tender' means an invitation to trade under the terms on offer.

'Contract' refers to any agreement entered into between the buyer and another party. This could also be on behalf of the buyer and another party. This is for the execution of any work for the supply of goods, works or services.

Answer:

You need to register on the contracts database. When a tender becomes available, the system will email you. You will receive a
notification of contracts of interest to you. You will be on the approved list when we  award you a contract via the tender process.

Answer:

You need to register on our contracts database. Follow the instructions on the page and complete the form in full. When a relevant contract becomes available the system will send you an email. This is a notification with details on how to apply for the tender documents.

Answer:

To get the tender and pre-qualification questionnaire documents email sp@staffordshire.gov.uk. Include the details and reference number of the contract of interest. 

For E-tenders download the documents from the Proactis web site. Follow the instructions on the E-Tendering page.

Answer:

Register on our Contracts Database. After this, the system saves your details. When a contract of interest is available, the system will email you with a notification.

Answer:

We display contracts which are currently available on our web site. See the current tender opportunities page.

Answer:

We must advertise contracts over the values set out in EU Procurement Directives. This is in the Official Journal of the European Union (OJEU).

We may also place adverts in local and national press and in trade journals. Details of forthcoming contracts may also appear on our web site.

Answer:

If you are e-tendering process, then your submission will be electronic.

If you are sending it by post, it is a good idea to send it early to make sure it reaches the buyer on time. Instructions for all submissions are in the initial pre-qualification questionnaire or tender documents.

Answer:

You can register for an E-tender here and follow the instructions.

Answer:

Email us on sp@staffordshire.gov.uk or call on 01785 854657 to get your password reset, or to solve any other Proactis problems.

Answer:

If this is an e-tender then returns should be electronic only. You must return them through the e-tendering portal.

Answer:

The OJEU is the Official Journal of the European Union.

Current EU thresholds are for services £164,176 and works £4,104,394. If the value of a contract is above the EU thresholds then we must advertise the tender in the supplement to the OJEU. 

Some types of services are exempt from this rule. There are many lower value contracts that do not need us to follow an OJEU tender process.

Answer:

As a local authority we are bound by certain rules and regulations for how we conduct procurement. Most significant are the EU Procurement Directives. These ensure that the procurement process remains fair, transparent and open to all. This is regardless of where they are in the EU.

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If you would like to submit a question to this page please email enquiries.sp@staffordshire.gov.uk.

 

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