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The scheme

Who approves the funding?

The Director of Democracy, Law and Transformation normally approves a proposal by a Local Member to spend from his/her HS2 allocation unless:

  1. The proposal is one which is reserved to the County Council under Appendix 1 of this Constitution,
  2. It is contrary to a County Council or Cabinet policy,
  3. The Director of Democracy, Law and Transformation advises it is unlawful,
  4. It is a matter which would involve a payment or support to national HS2 campaign groups,
  5. It would create an on-going financial commitment,
  6. It relates to a function which is the legal responsibility of another statutory body or organisation.

What is needed for approval?

It is expected that applications for grant money will have supporting information showing expected costs involved. Supporting information should show provisional estimates from third party organisations.

We reserve the right to request further evidence when we receive the application, to show expenditure in line with the terms and conditions of the scheme.

How are the payment of grants made?

Payment of grants will be made via BACS transfer to an action group or Parish Council bank account and not individuals without prior agreement from the County Council.

In any financial year, no proposal to spend an allocation of the fund will be approved after 31 January of that financial year.

Can payments be granted for past actions?

After discussion and approval with the Local Member, payments can be made for past actions under the scheme.  

All applications for these payments must be submitted with proof of expenditure, such as receipts and invoices. 

Applications for these payment must be received within 3 months from the date the money was spent.

Review

The Director of Law and Democracy may issue further guidance as necessary.

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