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Easing of Coronavirus restrictions

Personal education plans (PEPs)

What is a personal education plan?

Every child in care (from early years to the age of 18) should have an individual personal education plan. It forms part of the child’s care plan and must be a live, monitored and updated record of actions to support a child or young person to reach their full potential.

The PEP is designed with the view of improving joint working relationships between professionals, whilst providing a platform for the child or young person to have their wishes and feelings heard, their future aspirations listened too, and their support needs catered for.

PEPs should celebrate success, heighten expectations and lead to aspirational target setting, as well as highlighting areas of challenge and learning needs.

All Staffordshire PEPs should be completed through the e-PEP online platform.


Designated teacher and e-PEP training is available through the Virtual School.

Please see our calendar for dates or contact us directly for more information.

Further information


Early years PEPs

Staffordshire PEP meetings should begin when a child in care starts to attend an early year’s educational setting and should take place once a term.

A Staffordshire e-PEP account will be set up, when a child enters care or once the Virtual School has been notified of their confirmed educational setting. Both the child's social worker and designated teacher will be added, it is their joint responsibility to complete the PEPs.

Early years PEPs should focus on identifying learning and development gaps and setting smart targets, with the aim of ‘plugging’ those gaps to support the child to reach age related or above age expectations and development goals when eligible early years pupil premium plus should be used to support with this process.

On the child’s e-PEP account there will be 3 sections which require completion:

  • Section A (social worker) and B (designated teacher) should ideally be filled out prior to the meeting. These sections should include basic care information, important contact details, the child’s attendance, attainment data, any special educational or support needs.
  • Section D (the PEP meeting) should ideally be completed online during the meeting including parent or carer views and smart targets.


Statutory school-aged PEPs

All statutory school-aged children should have termly PEPs (half-termly if attending an Ofsted 'requires improvement' or 'inadequate' school).

When a child first enters local authority care, an initial PEP meeting should take place within 20 working days. Where possible, the Virtual School will aim to attend the first meeting of those children who are new to care.

There are four sections to be completed on the e-PEP account:

  • Section A (social worker) and Section B (designated teacher) should ideally be completed before the PEP meeting, ready for discussion. These sections include the young person’s basic care information, attainment and achievement and SEN / support needs. For those children entering key stage 4 a 14-19 education, training and employment plan also forms part of the PEP.
  • Section C (young person’s views) is very important, as the child should be at the centre of the planning process. Their views can be gathered either before or during the meeting.
  • Section D (the PEP meeting) should be completed online, preferably during the PEP meeting, including documenting discussion, reviewing the child’s health and well-being, parent or carer views, as well as reviewing and setting the young person’s smart targets.


Key transition PEPs

A robust PEP is required around key normal transitions, such as a child moving from primary to secondary, middle to high School or high school to post-16 provisions. It is advisable for a timely PEP to be arranged with the designated teacher from the new school invited, for the sharing of information around the child’s needs, learning, attainment and achievements for pro-active planning.

Further information


Post 16 PEPs

Post 16 PEPs should be completed to provide consistency and support to our young people, as they progress along their education, training or employment pathways (EET).

We recommend that:

  • for those young people entering their first year of post 16 EET (Year 12) PEP meetings should take place in the winter and summer terms
  • those in Year 13 should have a PEP in the spring term

PEPs should take place more regularly, if there are attendance, behaviour or disciplinary concerns or if a young person is not in education, training or employment (NEET).

Post 16 PEPs should be completed online through the e-PEP platform.

  • Section A (social worker) and Section B (designated teacher) should be completed prior to the meeting, this will include the young person’s basic care information, attainment and achievement, attendance, special education or support needs and future planning.
  • Section C (young person’s views) is very important as the young person’s views are central to planning their future EET plans.
  • Section D (the PEP meeting) can be completed online during the meeting, this includes a NEET section if a young person is not yet engaged in any form of provision or employment.


Contact us

Please contact us if you have any queries.

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