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Fair access protocol table of actions

Table of actions


If parents approach a school requesting a place for a “hard to place child” out of year, they should be given an in year application form to complete.


The school must

1) admit the child, or

2) refuse in writing and provide a right of appeal with copy to School Admissions and Transport Service 

An application form for use by parents is available from the School Admissions and Transport Service or via the intranet / internet.


On arrival of the application form/letter of notification to refuse, the action should be completed within 10 days.


The Head of School Admissions and Transport Service will determine if the case should be covered under the fair access protocol or whether the in year admission process should be followed at an alternative school

If it is decided that the case is not covered under the protocol then the normal admissions procedure will apply meaning that if a space is available the child should be admitted without delay.


If it is agreed that the case be covered by the protocol then all schools within a reasonable distance of the child’s address will be invited to provide data in respect of the particular year group and any reasons supporting a decision not to admit for consideration by the Fair Access Panel as to the school identified to admit the child.  

It is not a requirement that the parent will have firstly made an unsuccessful application to all schools within a reasonable distance of the home address.


Failure to provide data will result in the panel making a decision as to the identified school with the limited information it has available to it.  


The fair access panel will consider the case, including the reasons for the refusal and identify which school is required to admit.



This recommendation will be communicated to the identified school who will have 10 school days to comply with the decision of panel.

Failure to comply with the FAP will result in either a formal direction for admission or a request for direction from the Secretary of State in respect of an academy.


If it becomes clear within the operation of the procedure at any stage that a place is not to be offered at a school requested by the parents, parents must be notified and given a right of appeal to an independent admission appeal panel.

This is a requirement of the School Admissions Code.

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