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John Taylor Free School

Admission Arrangements 2024/2025, 2023/2024, 2022/2023

Planned Admissions Level

The Planned Admissions Level for each year 7 entry is 240. This level has been agreed by the Governors for the 2020 entry. This number may be exceeded at the discretion of the Governors, but they are not obliged to accept pupils in excess of this number unless parents have won their case at an Independent Appeal Panel. (Governors are aware of the limited number of classrooms and restricted space of the school premises, and do not feel that it is in the interest of pupils for there to be overcrowding). 

Admissions Policy

If the total number of preferences for admission to school exceeds the Published Admission Number (PAN), the following order of priority is used to allocate the available places. In accordance with legislation, children who have a statutory statement of special educational need or Education, Health and Care Plan, that names John Taylor Free School, must be admitted.

  1. Children in Care and children who ceased to be in care because they were adopted (or became subject to a residence order or special guardianship order). 
  2. Children who have a sibling in attendance at the school at the time of application; (For admission purposes, a brother or sister is a child who lives at the same address and either: have one or both natural parents in common; are related by a parent’s marriage; are adopted or fostered by a common parent or are unrelated children who live at the same address, whose parents live as partners.) 
  3. Children living within the catchment area of the school which constitues the housing development including the Lawn's Farm (Branston Locks) site, the developement on Forest Road, Red House Farm and Beamhill Road sites.
  4. Children of John Taylor Free School employees where the member of staff is recruited to fill a vacant post for chich there is a demonstrable skill shortage or has worked at the Free School for a minimum of two years.
  5. Other children arranged in order of priority according to how near their home addresses are to the main gate of the school, determined by a straight-line measurement, as calculated by the local authority’s Geographical Information System. 

Additional Notes

It is the applicant’s responsibility to provide any supportive information required in order for the application to be assessed against the published admissions criteria, the governors will not seek to obtain this information on behalf of the applicant. 

Children in care means children who are in the care of, or provided with accommodation by a local authority in accordance with section 22(1) of the Children Act 1989 at the time of making an application. 

The Academy uses a Geographical Information System (GIS) to calculate home to school distances in miles. The measurement is calculated using Ordnance Survey (OS) data from an applicant’s home address to the main front gate of the school. The coordinates of an applicant’s home address are determined using the Local Land and Property Gazetteer (LLPG) and OS Address Point data. 

The home address is usually considered to be the child’s, along with their parent’s main and genuine principal place of residence at the time of the allocation of places, i.e. where they are normally and regularly living. If a child is resident with friends or relatives (for reasons other than legal guardianship), the friends or relatives’ address will not be considered for allocation. 

Where parents have shared responsibility for a child, and the child lives with both parents for part of the school week, parents will be required to provide documentary evidence to support the address they wish to be considered for application purposes. 

If a place is offered on the basis of an address that is subsequently found to be different from a child’s normal and permanent home address then that place is likely to be withdrawn. 

If a child’s home address changes during the admissions process it is the responsibility of the parent/carer to inform the local authority immediately.  Where there is a proposed house move taking place during the admissions process the Academy will only accept the revised address for purposes of allocation where parents/carers can provide documentary evidence of the move by 26 January 2019. Proof of ownership or longterm rental arrangement may be requested, and could include: 

  • a solicitor's letter upon completion (exchange of contracts not accepted) confirming your completion date was on or before the date of application; or
  • a signed rental agreement (for at least 12 months) showing the start of your tenancy on or before the date of application; or
  • evidence that you have relinquished ties with the address you originally declared on your application form. 

You must also send us proof that you and your child live at the new address. 

It is expected that parents will agree on school places before an application is made, and it may be necessary to request evidence from you to confirm that this is the case.  The local authority is not in a position to intervene in disputes between parents over school applications and will request that these are resolved privately.

If there are a limited number of spaces and we cannot distinguish between applicants using the criteria listed, such as in the case of children who live in the same block of flats, then the child or children who will be offered the available spaces will be random. This process will be independently verified.

If your child has not been offered a place, your child’s name will be automatically kept on the waiting list by the Local Authority. The waiting list will operate until the end of the Autumn Term.

Late applications

Preferences received after the closing date will be considered alongside those applicants who applied on time wherever possible. Where it is not practicable because places have already been allocated, or are shortly to be allocated, then late preferences will be considered only after those that were made before this point. A late application does not affect the right of appeal or the right to be placed on a school’s waiting list. 

If your child has not been offered a place, your child’s name will be automatically kept on the waiting list by the Local Authority.  The waiting list will operate until the end of the Autumn Term.  

The waiting list is held in accordance with the published admissions criteria and a child’s position on a waiting list is not fixed and is subject to change during the year, as each child added to the list is subject to the over subscription criteria detailed above.

Entry later than September, Year 7 

Parents moving to the area, or those who wish to move their child to the school, should contact the school directly. For the 2020-21 academic year the only other years of entry will be Year 8 and Year 9.  

Email us your proof of address:

We need 2 documents showing your current address. At least one of them needs to be a council tax bill, utility bill, solicitor’s letter upon completion (exchange of contracts not accepted) or a signed tenancy agreement. 

If you are moving, we also need proof of your new address. This should be either a tenancy agreement showing the start date of the tenancy or a solicitor’s letter confirming the completion date. We won't use the new address until we have proof that the child is living there permanently. 

If you're moving to a rented property, send us evidence that you've sold or are in the process of selling your current property, or that your current lease agreement has ended.

Admission Outside of the Normal Age Group

Parents may seek to apply for their child’s admission to school outside of their normal age group, for example if the child is exceptionally gifted and talented or has experienced problems such as ill health.

These parents will need to make an application alongside children applying at the normal age which should explain why it is in the child’s best interest to be admitted outside of their normal age which may include information such as professional evidence as to why this is the case and why an exception should be made in the case of the child. A decision as to whether this is an appropriate course of action will be made by the Local Governing Body who will take into account the circumstances of the case and views of the Principal. Parents do not have the right to insist that their child is admitted to a particular year group.

Oversubscription within a particular category 

Where it is not possible to accommodate all children applying for places within a particular category then the Academy will allocate the available places in accordance with the remaining criteria.


Should you not be satisfied with the outcome of your application, the applicant has the right to appeal which will be to an independent appeal panel. If this is for a place for a September start for a Year 7 student, details of this process will be sent with the decision of the placement by the Local Authority. All applicants are asked to read this information carefully and take note of the published deadlines.

For in-year admissions, please contact the school for details about the appeals process.

An appeal hearing will be arranged, which you can attend in person and/or contact your local County Councillor for support. Alternatively, you may

wish for your child’s name to be added to the school’s waiting list. Please advise the school of this and the school will contact you if a place becomes available in the future.

There can only be one appeal for one rejection. Should a decision to appeal be taken, the appellant will be allowed at least 20 school days to appeal from when the decision letter is sent. There will also be a deadline set for submitting information and any supporting evidence. Any information provided after the deadline might not be considered or may result in a delay to the hearing. The appellant will be given at least 10

days’ notice of the appeal hearing, and the appeal must be heard within 40 school days of the deadline for making an appeal.


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