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FAQ and guidance for childcare providers

EYPP guidance document

Our useful guidance document for childcare providers offers detailed information on processes, closing the gap, using EYPP, benefits of engaging parents and much more: PDF Document EYPP Guidance (503Kb)

What do I need to do as a childcare provider?

You need to identify eligible children and gain parents consent to apply for the funding. You will need to demonstrate to Ofsted that you have used the allocated funding to improve outcomes for each child in receipt of EYPP.

What are the criteria?

Any 3 or 4 year old receiving Early Education Funding (EEF) with any setting will be eligible if their parents are in receipt of one of the following benefits:

  • Income Support
  • Income-based Jobseekers Allowance
  • Income-related Employment and Support Allowance
  • Support under Part VI of the Immigration and Asylum Act 1999
  • the guaranteed element of State Pension Credit
  • Child Tax Credit (provided you’re not also entitled to Working Tax Credit and have an annual gross income of no more than £16,190)
  • Working Tax Credit run-on – paid for 4 weeks after you stop qualifying for Working Tax Credit
  • Universal Credit and have net annual household earnings below £7,400 (this means your take-home pay from any paid employment, after Income Tax and NI contributions have been deducted)

In addition, a child will be eligible if they:

  • have been looked after by the local authority for at least one day
  • have been adopted from care
  • have left care through special guardianship
  • are subject to a child arrangement order.

How much money is available?

Just over £300 per year for each eligible child on 15 hour places. The confirmed hourly rate is .53 pence (on a max of 570 hours in the year). 

Funding is allocated to providers based on the number of free hours each child attends. This funding will be additional to EEF and deprivation supplements settings may receive.

How will eligible families be identified? How will verification work?

Childcare providers have a key role in discussing EYPP with parents to identify those children potentially eligible.

Families who meet the economic criteria

Childcare providers will indentify families who could be eligible based on the economic criteria.

Providers offering funded places will submit EYPP claims on the EY Portal at the time of headcount, interim or amendment tasks. For an EYPP claim the Carer Details section must be completed with the parent information against the child's 3 and 4 year funding claim record within the portal. The parent's national insurance number will be required for economic claims.

Eligibility checking will be undertaken by our EEF Finance Team and you will be informed of the funding amount for individual children if the application claim has been successful.

Families who meet non-economic criteria

For non-economic claims, i.e. looked after child, left care or children under a special guardianship or child arrangement order, please complete the following PDF Document EYPP claim form (338 KB) and submit to eeac@staffordshire.gov.uk along with accompanying evidence.

Our team will inform the provider and parent of the status of the application.

How could providers use EYPP? 

It will be down to providers to decide how to use EYPP in order to ensure best outcomes for the children in their care, this would need to be evidenced ion an Ofsted inspection. For the child, a few examples could be as follows:

  • Extending hours from an education perspective for a child who may benefit from additional learning.
  • Providing healthy food/ cooked meal and evidencing the nurtional value in this, esepcially if it is deemed this may not alway be provided in a home environment.
  • A day trip that may not be affordable for the parents, evidencing the inclusion aspect and further additional education in such a trip.

The Department for Education suggests providers may choose to employ graduate level staff, early years teachers or pool funding with other providers to jointly schedule training or arrange additional support.

There should be a focus on 3 core elements:

  • Children’s oral language
  • Self regulation
  • Engagement with parents

What is the role of providers?

Providers are expected to evidence outcomes as a result of the funding allocated. This will be assessed as part of the Ofsted inspection.

Providers will need to track progress of children so impact can be measured. Ofsted are clear that EYPP will form part of their existing inspection framework. Providers should ensure they can demonstrate:

  • Effective leadership and management
  • How well the provision meets the needs of the range of children in attendance.

From 2016 the census will collect information on numbers of children receiving the EYPP at each setting.

Providers would be required to make available or show evidence of spend in relation to EYPP especially in an Ofsted inspection. This will be to evidence how EYPP was used to the benefit of the child.

What is the role of the council relating to EYPP?

We want to ensure that providers are clear about this new policy and have issued these FAQs to start the flow of communication. We are committed in ensuring you understand what will be expected of you and have strategies and ideas on how to utilise funding to make a difference

Local authorities will be monitored on how many children are funded through EYPP and will have to submit a mandatory mid-year return to DfE based on participation. It’s vital therefore that we work together to ensure we maximise this funding opportunity to close the gap.

Who can I contact to find out more?

Please see the top tips page for further information. Depending on your enquiry you can contact one of the teams found in our contacts page.

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