Resources and training support materials

Resources to help you complete the data security and protection toolkit (DSPT) and access NHSmail

The Digital Social Care website is a key resource where you can find the following information:

• How to find your Organisational data service (ODS) code:  You’ll need this code to access to the toolkit and NHSmail. If you don’t know your code it can take a while to find it.

• Guidance for data security and protection toolkit on Completing Standards Met guidance which includes a how to guide and a range of templates. 

• NHSmail resources including:

• • how to access NHSmail for small and large care providers

  • NHSmail User Guide for care providers which includes how to link your NHSmail and Outlook accounts for greater visibility.

• Other resources

  • training materials to use as information, advice and guidance to help you complete the toolkit, which includes a training needs analysis template and cyber security and awareness training
    
    
  • a digital readiness assessment tool to check where your organisation may have gaps in areas like skills, technology or strategy.

The NHS Digital website

Details of the 2021 - 22 Data Security and Protection Toolkit (version 4) requirements which includes a spreadsheet setting out:

• examples of evidence text

• tool tips

• mandatory requirements

• and newly mandatory requirements for care providers and details of the changes in the requirements (see Category 3)

• You can search your organisation's toolkit status 

• Introductory and social care sector specific webinars for organisations completing the toolkit with regularly updated events.

• The help section contains lots of useful toolkit resources including entry level evidence items, data security standards - big picture guides and staff awareness questions.  

Other data security resources

E-learning for healthcare data security awareness

• Data security awareness e-learning

The course detail from the e-learning for healthcare website says:

The Data Security Awareness Level 1 session now meets the statutory and mandatory training requirements and learning outcomes for Information Governance (IG) in the UK Core Skills Training Framework (UK CSTF). It includes information regarding the General Data Protection Regulations (GDPR). The session was last updated in December 2019.

This session is also aligned to the new data security standards that came out of the National Data Guardian’s 2016 review. It therefore meets the requirement for Level 1 staff training in data security.

You’ll need to know your organisation data service (ODS) code to access the training. Find out more about the code on the Digital Social Care website.

The Skills for Care website contains information on data protection, GDPR and the legal implications for social care providers plus advice and information guides on cyber security.  You should use the following key word search terms: "data protection", "cyber security" or "data sharing". 

The National Cyber Security Centre provides advice to small and medium sized business on cyber security processes such as using passwords, backing up data and keeping mobile phones and tablets safe. 

The Information Commissioners Office website has a simple GDPR guide and self-assessment for small businesses and sole traders.

Home care and other community care providers can find more information on how to protect the security of mobile devices and tablets used by their staff on the Digital Social Care site.