Stoke on Trent City Archives Copying Services
Our Service Standard
Our standard is to notify you of the completion and cost of your copies/microform prints within 6 working days of the receipt of your order.
Full details of all of our service standards can be found in 
Information Leaflet : The Archive Service and You (63kb).
Important notes :
Please read before selecting the service you require.
1 Placing an order
If you would like to use this service please download and complete the relevant form and return it to Stoke on Trent City Archives.
Please note that we require your personal signature to the Copyright Declaration. This can then be accepted by post, fax, or as scanned image attached to an email.
2 Charges and Payments
All of our current fees and charges are displayed on the relevant order form.
Please do not make payment until we notify you of the final cost of your order.
Visit the methods of payment page for more information.
Photocopying of Original Documents
(Please Note: The following documents are provided in PDF format. Acrobat Reader software is required in order to read them. If you do not have Acrobat Reader, it can be downloaded here.)
We can supply photocopies of documents for 50p per A4/A3 page plus postage and packing subject to the restrictions laid down in Information Leaflet : In Safe Keeping (42kb) (this document explains how our Preservation and Conservation Policy effects public use of archives).
Documents which cannot be copied include:
- case-bound volumes;
- multi-membrane parchment documents;
- maps and other documents exceeding 60cm by 90cm (24" by 36") in size;
- documents which have undergone extensive conservation work;.
- fragile documents
You must sign a copyright declaration form on our photocopy order before we will make the copies for you. Copies are supplied for your own personal study only and you must ask permission if you wish to publish them. Search fees will be charged at our standard rate of £11.00 per half hour if we have to find the documents or pages which you want to be photocopied.
Order form for photocopies of original documents (79kb)
We offer scanning and photography services. Wherever possible we scan documents, but this is also subject to the restrictions laid down in Information Leaflet : In Safe Keeping (42kb). If photography is the only option available due to the format or physical condition of the documents we will inform you and give you an estimate of the costs. For more information about these options please download our Information Leaflet : Photography and Scanning Services (50kb).
Order Form for Scanned Images of Documents (89kb)
Printouts from Microfilm or Microfiche
You may make printouts from both film and fiche sources on our token-operated reader-printers for 55p per A4 page (you will need to book the reader printer in order to do so). We are also happy to respond to postal requests for printouts which will be charged at 80p per page, but please note that search fees may be payable for the time we take to identify the frames which you require. Search fees will be charged at our standard rate of £11.00 per half hour.
Order form for printouts from Register fiche (94kb)
Order form for printouts from Newspaper fiche (93kb)
Use of Own Camera
Researchers are permitted to use their own cameras in the reading rooms, subject to consultation with the duty archivist concerning the suitability of the documents concerned for photography, copyright legislation, and the purchase of a camera permit. For further information regarding camera permitsis change please see Information Leaflet : Use of Cameras (60kb)
The use of flash photography, photographic lighting and tripods is not permitted in our reading rooms. This is to avoid disruption to the work of other readers and to allow free movement for people using the reading rooms. If you wish to use such photographic equipment, separate arrangements must be made with the reading room staff.
Last Modified:
17/08/2010 09:21:06
Back to top