Your Data

This page provides information for parents and children about data on them held and processed by the Children and Lifelong Learning Directorate (CLLD) of Staffordshire County Council, (the Local Authority - LA) and about their rights. 

Educational Services

Why we record your information

The LA uses personal information about children and young people for whom it provides services, to enable it to carry out specific functions for which it is responsible.  It also uses statistical information to inform decisions on, for example, the funding of schools, and to assess performance and set targets for schools and services.

All information we record and hold is handled securely, and in accordance with the Data Protection Act 1998

Who we share data with

The LA is required to send information to government departments such as the Department for Children, Schools and Families, and the Qualification and Curriculum Development Agency.  When required, we also have a legal obligation to share data with the police or agencies such as benefit agencies to assist the prevention of crime or fraud. 

We may also share data with our partner agencies in order to provide better co-ordinated services.  Any data that is shared is done so in line with the Data Protection Act, and is governed by information sharing protocols. Our partner agencies include:

• Schools and other Educational Establishments
• Health agencies such as Primary Care Trusts and the Health Protection Agency
• Connexions
• Other local authorities
• Police and Youth Offending services
• Social care services

The LA is also legally required to maintain the accuracy of the information held on ContactPoint about children and young people in Staffordshire.

We have a legal obligation when required to share data with agencies such as the police or benefit agencies in investigation of crime or fraud.  

Specific Educational Services:

Elective Home Education

You can see a Fair Processing Notice setting out the principles and practice of why the Elective Home Education service collect information on the Useful Documents page of the Elective Home Education service on the Staffordshire Learning Net.

Children's Centres

Information collected by Children's Centres will be shared with the agencies providing services through the Centres.

Children's Social Care Services

The Children and Family Services record information about the needs of children and young people and the care they have received to help plan their care in the future.  For further information see Children and Family Services.  These pages will also provide information on how you can apply to have access to your records held by Children and Family Services.

You have legal rights

The Data Protection Act 1998 gives you rights about how organisations handle information about you.

In most circumstances you have the right to:

1. Know if we are holding information about you;
2. Know what information we process about you, what we are using it for and who we may share it with;
3. prevent us from doing anything with your information which would cause you substantial damage or distress;
4. claim compensation if we break the law;
5. ask us to correct or remove your information if it's not accurate or is unnecessary, and to tell other people who we share the information with what we have done; and
6. have a copy of the information held about you. 

You can find out more about your rights and how to apply to see what data is held on you or your child - known as making a Subject Access Request - on the Information Governance webpages.  If you want to find out how to access files held by Children and Family services, see their webpages (as above). 

Last Modified: 10/09/2009 15:13:56
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